Huntington Bookkeeping Clean Ups Engagement Letter
Upon check out, Huntington Bookkeeping has been engaged to provide a one-time clean up of one month's financial record keeping and reporting per engagement, beginning with the oldest month needing clean up. The following tasks will be completed after all necessary documentation is made available.
Clean Up Services
· Bank and credit card account reconciliations
· Entry and classification of any missing financial transactions
· Preparation of financial reports, including Profit & Loss and Balance Sheet
This Agreement does not include services that might be needed that do not relate to the normal operation of the business, such as the acquisition or sale of major assets, income modeling or forecasting, tax return preparation and filing, setup of new employees, employee terminations, employment verification, resending W-2s, correcting 1099s, reviewing and responding to IRS or state tax notices, property tax filings, and governmental agency audits.
Documents and Information Required
It is your responsibility to provide all the documents and information required for accurate record keeping and the preparation of your financial reports. You agree that effective communication can only occur if you give Huntington Bookkeeping efficient and unrestricted read-only access to your financial documents, records, and information and if you are responsive to questions we ask about the information you provide.
To complete the services described herein, Huntington Bookkeeping must obtain the following documents. If these documents are not provided in a timely manner, delays can occur in the delivery of services. The required documents include:
· Most recent Federal tax return.
· Bank and credit card statements for the period. We require read-only online access to all accounts.
· Receipts for all business-related purchases and deposits, including those paid with personal funds.
· Online access to payroll processing service account, if applicable.
· Copies of purchase and lease agreements for the acquisition and sale of major assets.
· Copies of loan, mortgage, line of credit, and other finance documents for reporting of liabilities.
Please note that other documents may be required during the course of this engagement.
You should retain all documents and all other material data that form the basis of your financial information for backup and support for your financial reports and tax filings. Our records and files are not a substitute for your own records. Our firm destroys client files after a retention period of seven (7) years, after which time these items will no longer be available. Also, catastrophic events or physical deterioration may result in our records being unavailable.
In connection with this engagement, we may communicate with you or others via email transmission. As emails can be intercepted and read, disclosed, or otherwise used or communicated by an unintended third party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we cannot guarantee or warrant that emails from us will be properly delivered and read only by the addressee. Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure of emails transmitted by us in connection with the performance of this engagement. In that regard, you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of email transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or proprietary information.
Fees
Huntington Bookkeeping’s fee for the clean up services listed in this Agreement is $150 per month of records needing clean up.
Scope and Limitations
We may provide reports which contain portions of financial information. These reports are limited to information that are the representations of management. We will make no attempt to adjust the records to reflect generally accepted accounting principles (GAAP). We will not provide any financial statements other than those reports which are used for internal management purposes and tax purposes. These reports are not intended for third-party use.
We will not perform any compilation, review, or audit of any of the financial information. You agree we have no responsibility to discover errors, misrepresentations, fraud, illegal acts, or theft, and therefore, have not included any procedures designed or intended to discover such acts.
We do not at any time provide legal services of any type.
Limit of Liability
Client hereby agrees that Huntington Bookkeeping or Nicol Huntington’s total liability for any breach of this Agreement, for any failure to perform any term of this Agreement, for any claims relating to or arising out of its performance of this Agreement, and for its own ordinary negligence in any aspect of its relationship with Client, regardless of form of action, shall be limited to the most recent monthly amount billed for services agreed to hereunder as its exclusive remedy. Client agrees that it shall not make any claim against Huntington Bookkeeping or Nicol Huntington beyond such amount of monthly account, and Huntington Bookkeeping and Nicol Huntington may rely on this paragraph as a complete bar to any such claim.
More specifically, Client agrees that Huntington Bookkeeping and Nicol Huntington are not, and shall not be deemed to be, liable for any losses resulting from advice provided by them or either of them, or from work done by them, or for loss of profits of Client or of any other party which may flow therefrom, whether it be direct or incidental, whether or not they have been advised of the possibility of such damages, and Client acknowledges and agrees to the same hereto.
Neither party may bring any action arising out of the services described in this Agreement, regardless of form, more than one year after the date of the last services provided.
Indemnification
As an additional consideration for Huntington Bookkeeping to provide Client these services, Client agrees to release, indemnify, defend, and hold harmless Huntington Bookkeeping, its partners, officers, directors, members, employees, and agents from and against any and all claims, demands, suits, liabilities, losses, costs, and expenses (including attorneys’ fees) arising out of or in connection with any known misrepresentations or fraud participated in by management or any employees of Client, or such errors resulting from incomplete or inaccurate information provided by management or any employees of Client, and such indemnity shall not be limited to the term of this Agreement but shall be ongoing even after its termination.
Governing Law
Huntington Bookkeeping and Client both agree that regardless of where the client is domiciled and regardless of where this Agreement is physically signed, this Agreement shall have been deemed to have been entered into at Huntington Bookkeeping’s office located in Placer County, California, USA and Placer County, California, USA shall be the exclusive jurisdiction for resolving disputes related to this Agreement. This Agreement shall be interpreted and governed in accordance with the Laws of California.
Complete Agreement
This Agreement is contractual in nature and includes all relevant terms that will govern the engagement for which it has been prepared. The terms of this Agreement supersede any prior oral or written representations or commitments by or between the parties.
Any material changes or additions to the terms set forth in this Agreement will only become effective if evidenced by a written amendment to this Agreement, signed by all parties. If any provision of this Agreement is determined to be unenforceable, all other provisions shall remain in force.
This Agreement is fully and voluntarily entered into by both parties. Each party states that he, she, or it has read this Agreement, has obtained advice of counsel if he, she, or it so desired, understands all of this Agreement, and executes this Agreement voluntarily and of his, her, or its own free will and accord with full knowledge of the legal significance and consequences of this Agreement.
Your digital signature below as well as completing checkout is considered agreement with the foregoing terms which shall govern this engagement.
Nicol Huntington, Huntington Bookkeeping, 04/05/2026
